COVID-19 contingency plan
Our goal is for APOLO-2022 to be an in-person conference, with all presenters attending in person. COVID-19 may interfere, so our contingency plan and the criteria and schedule for which that plan will be enacted are described here.
Should COVID-19 conditions prohibit an in-person conference, the APOLO-2022 contingency plan will be:
The in-person conference at the DoubleTree by Hilton Washington will be cancelled. Attendees are responsible for canceling hotel and travel reservations.
Planned oral presentations will be made exclusively online.
Planned poster presentations will be posted on this website.
Associated social events will be cancelled at the discretion of their organizers.
The first assessment of COVID-19 conditions will occur by May 10, 2022. A final decision on enacting the COVID-19 contingency plan will be made by June 24, 2022.
Criteria for enacting the COVID-19 contingency plan:
If the meeting venue locality prohibits or strongly recommends against hosting a meeting of the size of APOLO-2022,
If the fraction greater than 50% of registered participants are prohibited from attending due to travel restrictions enacted by US or non-US authorities, or because the participant’s employer prohibits participation.
If NASA’s policy recommendations prohibit hosting the meeting.
Additionally, if an individual presenter is unable to attend due to COVID-19 or inability to secure a travel visa, then virtual presentation will be considered.